Week 4- Tammy Kreiser

THIS IS ONLY AN INTERPRETATION, FIVE SENTENCES AND A QUESTION IS ALL I NEED. TELL ME YOUR THOUGHTS, HAVE REFERENCES! ASK PROBING QUESTIONS AND MAKE STATEMENTS BASED OFF WHAT THEY WROTE

I am going to give an example of a
professional email that was sent out to business partners. The email was
a “Response Requested” Subject line with a specific document that
needed reviewed by a certain date. This was a government contract that
was up for review and internal business partners needed to review their
sections to let the Contract Administrators know if there were any
updates. These emails have to be on point with no grammar errors at any
time. There are numerous emails sent back in response to this and the
senders need to make sure their message is clear also so there is no
need of more confusion or more emails going back and forth. When and
email is sent out you need to take in consideration who your audience be
caution on how you want your message to be relayed. In my current
organization, we have a very diverse staffing pool; our offices are
located in six different states.

It is true when an email is sent out with errors the persons
competency is questioned and ridiculed because something need to be
completed at a high—level of perfection. Never in my life have I ever
been so nervous to write emails or feeling like I am constantly walking
on eggshells. An email that is communicated wrong can cause a
termination, confusion at the recipients end, could ruin a negation in
the works, or even ruin a soon to be sighed Agreement.

I think all of us can say we always have those simple grammatical
errors that we never can get right in our head or we continuously are
stuck on them and have to remember the little rules or sayings. The
kicker is sometimes these grammatical errors do not come up in the MS
Word document as being wrong so we overlook them. The two grammatical
examples I would use are ones that I see used in error at work and these
errors can change the entire message of an email. The 1st example is
using the word “Affect vs. Effect” . Within an email getting, those two
words mixed up can and will cause some serious confusion. These two
words I try to avoid use of I look for the synonyms of them. The 2nd
example is “Effective Writing” concrete writing with the right amount of
details than a vague email that has your audience questioning what is
being said in this email. I was always told to write an email as if the
person receiving it has no idea what I am talking about. The email needs
to be clear but precise. How many times have you wrote up an email and
hit the sent button and you then reread it and your like oh my this was
not clear enough. Then 5 minutes later you get tons of responses back
asking questions that would have not been asked if you would have made
that one sentence clearer. Every email I write I have a co-worker proof
it for grammar, punctuation, and to make sure the email makes sense.

Thanks Tammy